Asset families and usage rights
An asset family is a master and its breakouts: the theatrical key art and its square, banner and localised cuts. Usage rights are the terms an asset may be used under: an embargo, an expiry, the territories it is cleared for, talent likeness approval, and whether you own it or acquired it. Final Frame checks the rights every time the asset is downloaded or shared.
Where it lives
- Assets in the side rail, an asset's sheet, Rights tab.
- A title's Assets tab: open a filled placeholder to see its family and its usage rights.
Each asset shows its state at a glance: Rights set, Embargo to a date, Cleared to a date, or Rights expired. Beside it: Owned, or Acquired with the licensor; Likeness approved or Likeness approval needed; and the territories it is cleared for.
Make a family
- Open the master asset and go to Rights.
- Under Family, fill in Family name, such as "Key art, theatrical".
- Press Make it the master of a family.
- Under Add a breakout, choose another asset and press Add. Repeat for each breakout.
Each member shows Master, or its size, language and crop. Take out of the family removes a breakout. An asset sits in one family at a time, and a family has one master.
Set usage rights
- Open the asset and go to Rights.
- If it is in a family, choose Whose rights: This asset alone or The whole family.
- Fill in what applies:
| Field | Means |
|---|---|
| Owned or acquired | Whether you own it, or acquired it from a licensor |
| Licensor | Who licensed it to you |
| Embargo until | It is not shared before this date |
| Expires | It cannot be downloaded after this date |
| Territories cleared | Country codes such as GB, IE. Empty means everywhere |
| Warn before expiry, days | When to warn before it expires. 30 to start with, 0 to 365 |
| Talent likeness approval needed | Talent must approve the likeness before use. Then Approval given once they have |
| Usage notes | What a person must know before using it |
- Press Set the rights.
Clear this asset's rights or Clear the family's rights removes them. An asset with no rights set may be used anywhere.
Which rights apply
An asset's own rights apply when it has them. Otherwise its family's rights apply. The Rights tab says which: Set on this asset, or From its family.
How rights are enforced
Rights are read at the moment of use, so a change takes effect at once. The checks run in the app, in the brand portal, through share links, for agency guests, through the API and through MCP.
| Rule | What happens |
|---|---|
| Expired | Downloads are refused, with the date it expired. It leaves the brand portal and every share |
| Embargoed | It is held back from the brand portal, share links and agency guests, and does not play in the Screening Room, until the date. Then it appears by itself |
| Likeness approval outstanding | Downloads are refused until Approval given is set |
| Territories cleared | A download names the territory it is for. A territory outside the list is refused |
Every refusal is on the Action log with its reason. People who publish to the brand portal still see embargoed and expired items there, marked.
Expiry warnings
Once a day, Final Frame warns about rights reaching their warning date. The warning goes to whoever set the rights and to the reviewers who approved the asset, once for each expiry date.
Permissions
| Action | Permission | Held by default by |
|---|---|---|
| See families and rights | asset.view | Admin, Editor, Viewer |
| Make families, set and clear rights | org.settings.edit | Admin |
| Download | asset.download, within the rights | Admin, Editor |