Agencies and partners reach your brand portal in two ways. An agency guest is a named person at another company, let into a page and every page under it. A share link opens one page's items to whoever holds the link, with no account. Both work within each asset's usage rights, and every view and download is recorded.

Where it lives

On a brand portal page: Agency guest and Share link.
On the portal's front: Sharing and downloads, with three tabs: Agency guests, Share links and Downloads.

Let an agency guest in

Agency guests sign in through the Screening Room's guest sign-in. Open the Screening Room's viewer to guests in its Settings first: while it is closed, no invitation is sent. See Screening Room.

Open the page they need and press Agency guest.
Fill in their Email, Name and Company.
Set when their Access ends, or leave it for the Screening Room's default.
Leave Accepts the NDA before anything opens on, or turn it off. The NDA is the one written in the Screening Room's Settings.
Leave May download, within each asset's rights on, or turn it off for view only.
Press Let them in.

A new guest gets the Screening Room's invitation email. A guest who already holds access is added to the page.

What a guest sees

The guest signs in and lands on Your pages: the pages they were let into, each marked View and download or View only. They see each page and every page under it, with the kits above, and only the items for everyone with no Group that are live that day. They can choose the variant, size and format of a picture, and ask for a request-only asset.

Under Agency guests, each guest shows their state: Invited, NDA owed, Active, Expired or Revoked. The Downloads switch turns their downloads on or off. Revoke ends their access.

A share link covers the items on a page set for everyone with the portal, with no Group.

Open the page and press Share link.
Give it a Name.
Choose how long it Lasts: one day, or 7, 14, 30, 60 or 90 days. 14 days is chosen to start with.
Set a Password (optional) of at least 8 characters.
Turn on Watermark pictures shown and downloaded if you want it.
Leave Allow downloads, within each asset's rights on, or turn it off for view only.
Press Make link.
Copy the link. It is shown this once.

The watermark names your organisation, the link and the date. Through a watermarked link only pictures download.

The link opens in a browser with no account. A link with a password asks for it once per tab. Ten wrong passwords lock the link for 15 minutes. An expired or revoked link says it has ended.

Under Share links, each link shows whether it is Open, Expired or Revoked, its views and downloads, and Revoke.

The downloads report

Under Downloads, see the views, downloads and refused downloads, and when the last was, by Asset, Page, Guest or Share link, over the last 7, 30 or 90 days or the last year. Export CSV saves up to 10,000 rows over up to a year. The export is recorded too.

Permissions

Action	Permission	Held by default by
Let in agency guests, make and revoke share links, read the downloads report	`brand.portal.share`	Admin

Rights

Embargoed and expired assets never reach a guest or a share link.
Internal and Group items never reach a guest or a share link.
A download is checked against the asset's rights at that moment: its expiry, its territories and talent likeness approval.
A view-only guest or link sees the asset and cannot download it.
Every view, download and refusal is recorded, with the guest or the link named.

See Asset families and usage rights.

Agency guests and share links