The brand portal

The brand portal is where your people find approved logos, key art, stills, trailers and guidelines for every brand and title, ready to download within their rights. It runs on the same engine as the Screening Room. Every brand and every title has a page. A page shows its own kit, then the kits of the pages above it: a series shows its own, its franchise's and its channel's.

Where it lives

Brand portal in the side rail. Its front lists:

• Brands: your organisation, its Group brands, and its channels and platforms.
• Titles, franchises and collections.

The search, Search assets, titles, tags, finds the assets you may use by name, category, title, page, genre, keyword, language and licensor.

A page

• The band at the top takes the logo, the first colour and the heading typeface of the nearest brand above the page. See Brands.
• Sections follow, one per kit, each labelled by where it comes from: This page, Part of, In, Airs on, Under and Organisation.
• Guidelines in each section: how to use the brand. A brand's guidelines also show its logos on light grounds, on dark grounds and transparent, and its colours with their HEX and RGB values. Guidelines pass down to every page beneath.
• Shelves of assets, grouped by category.

A card may carry Embargoed until a date, Expired, Request only, Internal, or the name of the Group it is for.

Download an asset

1. Open the card.
2. Choose the Variant, when the asset is a family.
3. For a picture, choose the Size, the Format and the Crop. Other files download as they were filed.
4. Choose the Territory it is for, when the asset is cleared for some territories only.
5. Read the usage notes and tick I have read the usage notes, when it has them.
6. Press Download.

A picture is never scaled up past its original size. Every download is recorded.

Ask for a request-only asset

1. Open the card. It says the asset is available on request.
2. Fill in What it is for.
3. Press Ask for it.

The request goes to an approver's My work. They Approve it, or Decline it with a reason. You hear the answer. An approval opens the download to you for two weeks, for that variant.

Publish to a page

Assets approved at the last step of their review chain arrive by themselves on their title's page, or on your organisation's page when they have no title. A family arrives whole. See Review chains.

To add one by hand:

1. Open the page and press Add to this page.
2. Choose the Asset. A family shows how many it holds.
3. Choose How it is had: Download or Request only.
4. Choose the Audience: Everyone with the portal or Internal users only.
5. Choose who it is Seen by: The whole organisation, or a Group and the Groups under it.
6. Write any Usage notes, shown before download.
7. Press Publish.

Sharing on a card changes these settings later, including whether agency guests and share links may download it. Withdraw from page takes it off the page; the asset itself stays.

Write guidelines

1. On a page, open Guidelines and press Edit.
2. Write in Markdown, up to 40,000 characters.
3. Save. The guidelines pass down to every page under this one.

Who sees what

• Everyone with the portal sees items for everyone.
• An item for a Group reaches people at that Group and the Groups under it.
• An internal item never reaches an agency guest or a share link.
• People who publish see everything on a page, with its badges.

Permissions

Rights

Rights are checked at the moment of download. An embargoed asset stays off the page until its date, then appears by itself. An expired asset leaves the page. An asset waiting on talent likeness approval cannot be downloaded. An asset cleared for some territories asks which territory it is for. A file that failed its virus scan is blocked. See Asset families and usage rights.